INSTRUCTIONS FOR PAPER PRESENTATION

1. Lecture Session

2. Dialogue Session

 

 

Lecture Session - oral presentation of the papers

 

Digital-projector and personal computer are available in the conference rooms (for over-heads transparency projector, if necessary, you must contact EPE-PEMC Secretariat). Speaker can use either their own laptop (mobile computer) or a DVD/CD-R/USB Flash drive of the room-computer, where Microsoft PowerPoint and Acrobat Reader 6 are installed. Please be careful with audio data. All presentation files will be deleted at the end of the conference and no copy will be saved.

 

The time scheduled for each presentation is about 15 min. Obviously, questions to the authors are welcome: they can be allowed at the end of each presentation or at the end of the session, according to the decision of the chairman.

 

Speakers are kindly invited to complete (typewriting or using capital letters) the form “EPE-PEMC 2006 – AUTHOR/PRESENTER's BIOGRAPHY NOTES” available at the conference website or at the Conference Desk. The data of this form are useful to the chairman in order to correctly introduce the speaker of the paper.

 

The organizers recommend speakers to bring a copy (DVD, CD-R or USB Flash) of their presentation at the conference. The file (on DVD or CD-R) can be also directly given to the Registration Desk at the registration or at arrival time. In this case, paper number and speaker name must be clearly marked on the DVD/CD-R cover. On the day of their presentation, speakers are also invited to contact their session chairman at the “chairmen meeting point” 15 minutes before the beginning of the session. Please be careful in case of using equations - the best way to avoid font problems is to convert them into the images!

 

 

Both – chairmen and speakers are requested to respect scheduled times.

 

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Dialogue Session – poster presentation of the papers

 

Although your uploaded paper will be included in the Conference Proceedings, the dialogue session is your great opportunity to present your work directly to other participants and to discuss it with them.

 

Try to attract the visitors to your stand. Unless they come to it, you cannot expect to have a discussion with them. The display should therefore be visually attracting and should contain the essence of your paper in a form, which is easy to understand.

 

The poster should be in maximum A0 format (84 cm x 120 cm) and only vertically oriented (see the detailed instructions here). For preparing your Poster presentation, you can download Microsoft PowerPoint Template or Corel Draw Template (version 9). The local organizers will prepare for each dialogue presentation a booth with one panel (see Figure 1). The booth will have only your paper number on it until you provide your presentation material. Therefore please keep in mind your paper number. The title of the presentation must be the same title as your published paper (with authors and affiliation).

 

 

Figure 1: Dialogue booth.

 

 

Presentation of your booth is important. You are recommended to take as much care with it as you did in preparing your written paper. Keep in mind that it is not the aim to present EVERYTHING in the poster but an overview of the work that will draw the attention of the visitor so as to induce him to further discuss the content and to read the whole article! Use colour to emphasize important features (colour photographs are particularly attractive in a display).

The dialogue sessions will take place in the Europa Convention Hall, Section C with a beautiful seaside view (Figure 2).

 

 

 

Figure 2: Europa Convention Hall.

 

 

At least one author per paper must be present during the dialogue session (120 min). Posters have to be placed in the reserved space from 60 min. before session starting and removed in 60 min. after the session. Otherwise, posters will be destroyed by organizers.

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